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Leave Audit Process

There are many reasons for a leave audit, but the main reasons include:

• Leave Balances - An employee indicates that his/her leave balances are incorrect.

  or

• Separations – An employee separates and there is a leave error code in the NFC system indicating a discrepancy.

Documentation needed to complete a leave audit:

• AD-717 Leave Audit or an equivalent agency form.
• Leave Application Files. An SF-71 or equivalent plus any supporting documentation of requests and approvals of leave.
• Time and Attendance Source Records. All time and attendance records upon which leave input data is based, such as:
  • time or sign-in sheets
  • time cards (such as Optional Form (OF) 1130)
  • flextime records
  • leave applications for jury and military duty and authorized premium pay or overtime, maintained at duty post, upon which leave input data is based.

Records may be in either machine-readable or paper form.

• Time and Attendance Input Records. Records in either paper or machine readable form used to input time and attendance data into a payroll system, maintained either by agency or payroll processor.
• Leave Record
  • Record of employee leave, such as an SF-1150, prepared upon transfer or separation. File on right side of the Official Personnel Folder (OPF). See GRS 1, item 1.
  • Creating agency copy, when maintained.

Leave Discrepancies

In the event of a leave error the timekeeper has 25 pay periods to submit a corrected T&A to fix the leave discrepancy. When the timekeeper cannot resolve the leave discrepancy issue via corrective timecards within the last 25 pay periods TINQ is used to correct the discrepancies.

Separated Employee

Verify that the separation personnel action and final T&A are processed, establish any indebtedness, and determine if there are leave errors. When there is a leave discrepancy, complete a leave audit on the separated employee and submit the leave corrections (if applicable) to NFC via TINQ. The resulting SF-1150 reflects the corrected data and the lump sum payment(s) can be processed.