Processing Tips                                                              

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Canceling or Correcting a Time-Off Award

A time-off award is an excused absence that may be granted to an employee without charge to leave or loss of pay. Time-off eligibility and usage during a leave year is at the discretion of the agency.

Time-off hours must be in the database to cancel or correct the hours.

Canceling

! When an agency wishes to rescind a time-off award that was processed and the hours were not used, process a cancellation of the time-off award. Enter zeros in the Basic Pay and Verify Basic Pay fields.

! When an agency wishes to rescind a time-off award that was processed but the hours were used:

• Submit corrected T&A(s) charging the used award hours to a paid leave category, e.g., annual leave.
• After the corrected T&A(s) apply, process a cancellation action and enter zeros in the Basic Pay and Verify Basic Pay fields.

Correcting

! Enter a correction to a time off award when a time off award is processed with an incorrect number of hours and no hours were used. Enter the correct number of hours in the Base Salary and Verify Salary fields.

• Enter a correction to a time off award when a time off award is processed with an incorrect number of hours and the hours used were less than the number granted. Enter the correct number of hours on the correction action.
  
• When a time off award is processed with an incorrect number of hours and the hours used were less than the number of hours granted but more than the correct number to be granted:
  
  • Submit corrected T&A(s) charging the excess award hours to a paid leave category, e.g., annual leave.
  • After the corrected T&A(s) apply, process a correction to the time off award. Enter the correct number of hours on the correction action.

Research Materials

1. Bulletins on the NFC home page:
2. EPIC and T&A procedures on the NFC home page